About Virtually Imperative
Virtually Imperative is a boutique virtual assistance agency that provides top-notch executive assistance, project management, and operational support services to clients nationwide. Our team is dedicated to delivering exceptional results and building long-lasting relationships with our clients. As a remote team, we understand the importance of flexibility and work-life balance, and we're committed to creating a positive and collaborative work environment that supports the growth and well-being of our team members.
About the Role
We're seeking an experienced Operations Executive Assistant to join our growing team. As a key member of our team, you'll provide administrative support to our clients, manage projects, and ensure seamless day-to-day operations. This is a part-time opportunity, with 10-20 hours/week available, and the potential to grow with additional clients or projects. Our ideal candidate is a highly organized and proactive individual with a passion for assisting and a strong work ethic.
Key Responsibilities
- Manage emails, phone calls, and multiple inboxes for clients
- Manage calendars, book travel and accommodations, and coordinate meetings
- Manage contact lists, projects, and customer spreadsheets
- Research and prepare presentations, reports, and other materials as assigned
- Provide exceptional customer service as the first point of contact for clients
- Take board minutes, prepare meeting agendas, and review recorded meeting notes
- Manage 3rd party databases and CRM's, and reconcile receipts
- Lead cross-functional projects across the company and collaborate with team members
- Stay up-to-date with industry trends and best practices, and continuously improve processes and procedures
Essential Qualifications
We're looking for a highly skilled and experienced Operations Executive Assistant with:
- 3+ years of experience as an EA, Project Manager, or in a similar role
- Proven experience working in a remote environment
- Familiarity with current technologies, including desktop sharing, cloud services, and VoIP
- Knowledge of online calendars and scheduling tools (e.g. Google Calendar, Calendly)
- Excellent phone, email, and instant messaging communication skills
- Top-notch organizational and time management skills
- Passion for learning new skills and platforms
- Ability to excel in an autonomous environment
- Previous experience assisting C-Suite executives or Executive Directors (non-profit)
Preferred Qualifications
We're particularly interested in candidates with:
- Experience working in nonprofit and startup environments
- Knowledge of CRM's and project management tools (e.g. Asana, Trello)
- Experience with financial management and reconciliation
- Strong analytical and problem-solving skills
- Ability to work in a fast-paced environment and prioritize multiple tasks
Skills and Competencies
To be successful in this role, you'll need to possess:
- Excellent communication and interpersonal skills
- Strong organizational and time management skills
- Ability to work independently and as part of a team
- Proactive and solution-focused approach to problem-solving
- Continuous learning and professional development mindset
- Flexibility and adaptability in a rapidly changing environment
Career Growth Opportunities and Learning Benefits
We're committed to supporting the growth and development of our team members. As an Operations Executive Assistant, you'll have the opportunity to:
- Develop your skills and expertise in project management, operations, and executive assistance
- Work with a diverse range of clients and projects, expanding your knowledge and experience
- Collaborate with a talented and dedicated team, learning from each other's strengths and expertise
- Access ongoing training and professional development opportunities to enhance your skills and knowledge
- Grow with the company, taking on new challenges and responsibilities as you develop your skills and expertise
Work Environment and Company Culture
We're a remote team, and we're committed to creating a positive and collaborative work environment that supports the growth and well-being of our team members. As an Operations Executive Assistant, you'll have the opportunity to:
- Work from the comfort of your own home or office
- Enjoy a flexible schedule and work-life balance
- Collaborate with a talented and dedicated team, working together to achieve common goals
- Access ongoing training and professional development opportunities to enhance your skills and knowledge
- Be part of a company that values diversity, equity, and inclusion, and is committed to creating a positive and supportive work environment
Compensation, Perks, and Benefits
We offer a competitive salary and a range of benefits, including:
- A competitive hourly rate
- Opportunities for professional development and growth
- A flexible and remote work environment
- A collaborative and supportive team
- Access to ongoing training and professional development opportunities
How to Apply
If you're a highly skilled and experienced Operations Executive Assistant looking for a new challenge, we'd love to hear from you. Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you!
Join Our Team
Virtually Imperative is a dynamic and growing company, and we're committed to creating a positive and supportive work environment that supports the growth and well-being of our team members. If you're passionate about executive assistance, project management, and operations, and you're looking for a new challenge, we'd love to hear from you. Apply now to join our team and start your career journey with us!
Apply Now