Introduction to blithequark
At blithequark, we are dedicated to fostering a collaborative and inclusive work environment that supports the diverse needs of our employees as we strive to achieve our mission. Embracing individual differences and promoting equity throughout our organization are fundamental to delivering exceptional results. With a strong presence across the state, including 15 offices, over 400 positions, and a commitment to making a positive impact, we welcome talented individuals to join our dynamic team. To learn more about our culture, values, and current opportunities, follow us on social media using the hashtag #WeAreblithequark or visit our website.
About the Role
We are seeking an experienced Administrative Assistant to provide critical support to our audit teams in the King County area. As an Administrative Assistant at blithequark, you will play a vital role in ensuring the smooth operation of our offices, coordinating administrative tasks, and providing exceptional customer service to both internal and external stakeholders. This is a remote opportunity that offers flexibility and work-life balance, along with a comprehensive benefits package and opportunities for professional growth and development.
Key Responsibilities
- Provide administrative assistance to assigned Audit Managers, serving as a liaison between managers and other staff, and communicating effectively via telephone and email to fulfill information requests.
- Coordinate office operations to ensure efficient use of space, equipment, and personnel, maintaining liaison and coordination between services and technical support.
- Establish, maintain, and serve as the contact for office accounts, leases, and equipment maintenance, ensuring compliance with budget and policy guidelines.
- Manage inventory, review and monitor team-level budgets, and act as a purchase card custodian, maintaining and reconciling purchase card activity logs and credit card statements.
- Coordinate personnel administration, including recruitment, new hire orientation, and payroll, reviewing and processing staff time summaries, leave slips, and travel vouchers for accuracy and completeness.
- Assist auditees and citizens with concerns and information inquiries, maintaining audit files, electronic data, and future audit work files, as well as coordinating record retention and destruction.
- Support audit scheduling, perform initial client contact, schedule tentative entrance and exit interviews, send out pre-audit request lists, and update the schedule as needed.
- Aid in the management and tracking of outstanding hotline and fraud cases, including tracking open cases, informing team management and staff, and updating activity logs.
Essential Qualifications
To be successful in this role, you will need:
- Strong administrative skills, with the ability to prioritize tasks, manage multiple projects, and maintain attention to detail in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to build strong relationships with internal and external stakeholders.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook, as well as experience with database management and record-keeping systems.
- Ability to work independently and as part of a team, with a strong commitment to customer service and support.
- High school diploma or equivalent required; associate's or bachelor's degree in business administration, communications, or a related field preferred.
Preferred Qualifications
While not required, the following qualifications are preferred:
- Previous experience in an administrative role, preferably in a professional services or audit environment.
- Knowledge of accounting principles and budget management.
- Experience with personnel administration, including recruitment, new hire orientation, and payroll.
- Certification as an Administrative Professional (CAP) or Certified Administrative Assistant (CAA).
Skills and Competencies
To excel in this role, you will need to demonstrate:
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.
- Excellent communication and interpersonal skills, with the ability to build strong relationships with internal and external stakeholders.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook, as well as experience with database management and record-keeping systems.
- Ability to work independently and as part of a team, with a strong commitment to customer service and support.
- Strong problem-solving and analytical skills, with the ability to think critically and make sound decisions.
Career Growth and Development
At blithequark, we are committed to supporting the growth and development of our employees. As an Administrative Assistant, you will have access to:
- Comprehensive training programs, including 80+ hours of training each biennium.
- Educational and professional certification reimbursements.
- Opportunities for advancement and career progression within the organization.
- A supportive and inclusive work environment that values diversity, equity, and inclusion.
Work Environment and Culture
At blithequark, we pride ourselves on our positive and inclusive work environment. As an employee, you can expect:
- A flexible and hybrid work environment that supports work-life balance.
- A comprehensive benefits package, including full benefits, paid vacation, sick leave, and holidays.
- A collaborative and supportive team environment that values diversity, equity, and inclusion.
- Opportunities for professional growth and development, including training and education programs.
Compensation and Benefits
As an Administrative Assistant at blithequark, you can expect a competitive salary and comprehensive benefits package, including:
- Full benefits package, including medical, dental, and vision coverage.
- Paid vacation, sick leave, and holidays.
- Opportunities for professional growth and development, including training and education programs.
- A flexible and hybrid work environment that supports work-life balance.
Conclusion
If you are a motivated and detail-oriented administrative professional looking for a challenging and rewarding role, we encourage you to apply for this exciting opportunity at blithequark. As an Administrative Assistant, you will play a critical role in supporting our audit teams and contributing to the success of our organization. With a comprehensive benefits package, opportunities for professional growth and development, and a positive and inclusive work environment, this is an opportunity not to be missed. Apply today to join our dynamic team and take the first step in your career with blithequark!
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