This is a remote position. Virtual Executive Assistant Job Schedule: Flexible during client business hours (Allentown, NJ, Eastern Standard Timezone) Are you an organized, proactive, and tech-savvy professional with a knack for managing multiple responsibilities? We're seeking a Virtual Executive Assistant to support our growing business, handle daily operations, manage our social media and provide high-level administrative assistance. If you excel in streamlining processes, maintaining accountability, and assisting with both business tasks and marketing, we?? love to hear from you. Key Responsibilities: Email & Slack Management ??Organize and manage emails internally and for client mailboxes we manage: filter out spam, tag client communications for easy tracking. ??Download invoices and send to internal team for uploading to Quickbooks ??Communicating important emails with the internal team via Slack ??Manage Slack channels, send reminders, and follow up on tasks for the team, ensuring nothing falls through the cracks. Team Accountability & Asana Management ??Monitor bookkeeping processes to ensure accuracy and completion. ??Help maintain accountability in Asana for team projects, track progress, assign tasks, and manage due dates. Marketing Support ??Assist with basic content creation in coordination with our copywriter and when given the basic outline for the content ??Maintain brand consistency across all digital platforms ??Proactively identify and address potential improvements ??Assist with technical marketing implementation tasks ??Post content to Facebook, Instagram, and private Facebook groups. ??Manage FB engagement and interaction, pulling in internal team for detailed engagement as needed ??Update Canva templates for brand consistency. ??Use Canva to create and repurpose marketing materials such as posts, lead magnets, webinar promotions. Follow brand guidelines. ??Engage in lead generation activities across social media platforms. ??Schedule and monitor email campaigns, ensure timely content creation, and assist with partner marketing initiatives. ??Format and publish blogs in Client Connections. ??Updates to website as needed Client Communications & Support ??Manage Inbox and support client communications by ensuring each client?? account is processed. ??Schedule and coordinate client strategy sessions, including birthday or special occasion gifts. ??Organize and track meetings using Acuity and Calendly. Month-End & Year-End Closing ??Collaborate with the team to ensure month-end processes are completed, checklists are maintained, and monthly reports are sent to clients. ??Assist with year-end tasks, including creating client trackers and ensuring all tax checklists are completed. Project Coordination ??Assist in organizing Standard Operating Procedures (SOPs) for clients and team members. ??Ensure that Google Drives are well-organized and Asana is up-to-date. Requirements Requirements: ??Experience: Proven experience in administrative, executive, or virtual assistant roles. ??Tech Skills: Proficiency in Gusto, QuickBooks, Google Workspace, Asana, Acuity, Calendly, and Slack. ??Organizational Skills: Strong attention to detail, time management, and organizational skills. ??Communication: Excellent written and verbal communication skills, with a proactive approach to follow-ups. ??Adaptability: Ability to multitask and prioritize in a fast-paced, remote environment. ??Ability to troubleshoot independently ??Marketing: Strong experience with social media content generation, posting and engagement. Natural eye for visual marketing and brand consistency Ideal Candidate: ??Takes initiative and anticipates needs before being asked ??Brings solutions and recommendations, not just questions ??Enjoys working independently while meeting team deadlines ??Demonstrates ability to learn and adapt quickly ??Values attention to detail and brand consistency ??Self-reviews work for errors, broken links and clarity before submission If you're ready to make a meaningful impact and enjoy keeping operations running smoothly, apply today to join our team! Note: While initial content writing isn?? the primary focus, candidates with strong writing abilities are encouraged to highlight in application.
Apply Now