Overview:
FWI is building a team to plan, coordinate, and host ten regional pedestrian safety summits across all NHTSA regions nationwide. As a Program Coordinator, you will manage the logistics, scheduling, and administrative tasks for each summit while ensuring the program meets project goals and compliance requirements.
FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.
**Position is contingent upon contract award**
Work Schedule and Location:
Remote: This part-time remote position requires approximately 10 hours per week, with a flexible schedule coordinated around project milestones, monthly reporting deadlines, and regional summit planning activities. Travel to regional summit locations is required.
Responsibilities:
- Manage all logistics for ten regional summits, including venue selection, scheduling, and on-site event coordination
- Identify and engage regional and local speakers who bring relevant expertise, coordinating closely with NHTSA Regional Offices
- Develop marketing materials — including flyers, registration pages, email communications, and invitations — to promote attendance and engagement, subject to NHTSA approval
- Arrange virtual access options to support remote participation in summit activities
- Coordinate event requirements including technology setup, audiovisual support, and conference space arrangements
- Manage travel logistics for attendees and staff, including hotel room blocks, parking, local transportation, and dining options
- Support the development and submission of OMB approval documents required for summit evaluation
- Monitor program activities, milestones, and deadlines to ensure alignment with the project work plan
- Track and document other direct costs related to summit materials, venue, and logistics in coordination with the Project Manager
- Assist with gathering and organizing evaluation data after each summit to support continuous improvement of the planning process
- Provide administrative support as needed to keep the program running efficiently and on schedule
- Travel to summit locations across all ten NHTSA regions to manage on-site logistics
Qualifications:
Required:
- Bachelor's degree and at least 3 years of relevant experience.
- Education/Experience Substitution: PhD and 0 years experience; Master's and 1 year experience; Associate's and 5 years experience; High School and 7 years experience
Desired:
- Experience in logistics, planning, and implementation of road safety summits, meetings, or conferences
- Background in traffic safety, specifically pedestrian safety and vulnerable road user programs
- Experience coordinating events involving diverse stakeholder groups including law enforcement, public health, community organizations, and government agencies
- Familiarity with NHTSA, State Highway Safety Offices (SHSOs), and regional traffic safety partners
- Experience creating marketing materials and managing event communications for a government audience
- Previous experience supporting a similar Government agency or large-scale corporate environment
FWI is an Equal Opportunity Employer, including disability/vets.
Why Join Our Team:
At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Long-term and Short-term Disability Insurance
- Life Insurance
- 401(k) Plan
- Holiday Pay
- Paid Time Off
Pay Range:
Negotiable