Looking for a proactive, detail-oriented Virtual Assistant to help keep my business and personal life organized. You’ll handle scheduling, admin tasks, light project coordination, website QC, research, and occasional calls for my lighting and landscaping services. Also assist with tasks with our advertising agency.
This role is perfect for someone who takes initiative, stays organized, and can anticipate needs without constant direction.
Responsibilities
Scheduling & Communication
Manage calendar, appointments, reminders, and follow-ups
Schedule client calls and service appointments (including lighting/landscaping jobs)
Make occasional outbound calls for confirmations or vendor coordination
Filter, organize, and respond to emails; create canned replies
Admin & Project Support
Track deadlines, deliverables, and revisions
Maintain organized project files and task lists
Assist with licenses, permits, registrations, and simple legal paperwork
Handle customer inquiries and send invoices / follow up on payments
Basic finance tracking: expenses, receipts, subscriptions
Website & Content QC
Review websites for typos, broken links, or functionality issues
Spot-check online orders, service bookings, and product listings
Social Media & Research
Schedule posts and manage DMs/comments
Research trends, competitors, leads, vendors, and tools
Personal & Life Admin
Book and reschedule personal appointments
Manage travel planning, errands, and online orders
Organize digital files (Google Drive, Dropbox, Notion)
Who You Are
Highly organized with strong attention to detail
Tech-savvy with scheduling tools, Google Suite, social media, and e-commerce
Reliable, trustworthy, and proactive
Experience in admin or virtual assistance is a plus
To Apply
Send a short intro about yourself, your experience, and your availability.
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