Ropes & Gray is a preeminent global law firm recognized for its leading practices in various legal areas. They are seeking a Legal Administrative Assistant to provide administrative support to a team of attorneys and paralegals, including managing logistics for meetings, coordinating travel arrangements, and maintaining effective relationships with internal stakeholders.
Responsibilities
- Develops and maintains effective relationships with internal stakeholders
- Coordinates travel arrangements, including booking flights, hotels, and transportation
- Processes invoices and expense reports
- Supports the clean-up of diary entries according to client guidelines; transfers time to appropriate matters as necessary
- Manages and coordinates logistics for meetings or events
- Provides general administrative support, such as photocopying, scanning, and filing documents
- Handles incoming and outgoing mail and packages
- Collaborates with other departments and team members on various projects
- Assists in the coordination of special projects and initiatives as assigned
- Demonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and Outlook) applications
- Maintains confidentiality and handling sensitive information with discretion
- Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
- Executes work with a high degree of precision and accuracy
Skills
- College degree or equivalent
- Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications
- Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
- Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients
- Expert communication skills
- Proactive approach to problem-solving and strong decision-making capability
- Experience working in a law firm, professional services organization, or customer service capacity
Benefits
- Comprehensive health and well-being benefits
- Personal and professional development
- Career growth opportunities
- A collegial and supportive culture
- Discretionary bonus based on performance
Company Overview
- Ropes & Gray, a preeminent, global law firm, has been ranked in the top-three on The American Lawyer's prestigious "A-List" for eight consecutive years and listed on Law.com’s UK “A-List” for three years in a row. It was founded in 1865, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is http://www.ropesgray.com/.
Company H1B Sponsorship
- Ropes & Gray LLP has a track record of offering H1B sponsorships, with 26 in 2025, 23 in 2024, 24 in 2023, 38 in 2022, 21 in 2021, 21 in 2020. Please note that this does not guarantee sponsorship for this specific role.