Santiam Hospital and Clinics is seeking a HR Administrative Assistant to provide essential administrative support to the HR Director and department. The role involves coordinating site visits for talent, managing the onboarding process for new hires, and performing various HR administrative tasks.
Responsibilities
- Perform essential HR administrative tasks, including onboarding, orientation, and maintaining employee records
- Assist with completing and processing FMLA/OFLA/PLO paperwork promptly
- Provide assistance to Recruiter with end-to-end recruitment coordination, encompassing interview scheduling, stakeholder communication (candidate and panels) and logistical support
- Accurately enter data into hospital systems and handle document management such as photocopying, scanning, faxing, and filing
- Follow hospital policies and procedures consistently during work activities
- Assist HR Director with daily operational tasks and assist visitors courteously
- Respond promptly and professionally to inquiries, providing accurate and relevant information
- Handle multiple projects simultaneously by establishing and adjusting priorities in coordination with management
- Communicate effectively through email, phone, and face-to-face interactions within scope of authority
- Recommend improvements to administrative systems to increase efficiency and ensure high-quality customer service for internal and external clients
- Always maintain professionalism and confidentiality, demonstrating objectivity and proactive communication about processes and changes
Skills
- Associate's degree in human resource management, Business or a related field preferred
- Prior HR or administrative experience strongly preferred
- Strong computer literacy and skills including development of word documents and spreadsheets, tracking data, and generating reports with ability and willingness to learn specific software skills to meet business objectives
- Proficient with and prior experience with human resources information system (HRIS), and similar computer software and applications preferred
- Knowledge of clerical and administrative practices, procedures, and systems such as filing and recordkeeping
- Excellent use of the English language grammar and the ability to express yourself clearly in written and oral communication
- Excellent time management and organizational skills with the ability to be flexible and adaptable to changing priorities
- Calm and professional demeanor
- Very strong attention to detail and problem-solving skills
- Proven ability to complete high quality work accurately and timely
- Team player with the ability to maintain a positive attitude and willingness to assist others
- Excels at providing customer service, great follow-through
Benefits
- Medical, Vision and Dental Insurance
- PTO and holiday pay
- Employee Referral Program
- 401(k) Retirement
- Life Insurance
- Long Term Disability
- Employee Discounts
- Bilingual Pay Differential for eligible positions
- Public Service Loan Forgiveness for eligible positions
- Tuition Assistance for eligible positions
Company Overview
Santiam Hospital & Clinics is a not-for-profit, 40 bed acute-care hospital located in Stayton, Oregon, which is a short, 12-mile drive East of Salem, and serves more than 30,000 people annually from the communities of Stayton, Sublimity, Aumsville, Mill City, Jefferson, and the surrounding areas. It was founded in 1953, and is headquartered in Stayton, Oregon, USA, with a workforce of 501-1000 employees. Its website is https://www.santiamhospital.org.
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