Introduction to blithequark
Are you ready to explore a world of possibilities, both at work and during your downtime? Join the blithequark family, and you'll venture to the far corners of the planet, grow your skills, and become the best version of yourself. As you embark on a new journey, you'll handle challenges with flexibility and ease, mastering new skills and propelling your career while having a great time. Feel free to advance both your personal and work life and jump ahead! The aviation industry is a dynamic and exciting field, with blithequark being a leading player in providing exceptional customer experiences. Our company culture is built on the principles of inclusivity, diversity, and innovation, making it an ideal place for talented individuals to grow and thrive.
About the Role
This position is a member of the Airport Stations Group within the Customer Experience Division at blithequark. As a Staff Assistant, you will be responsible for performing a wide variety of office duties, including organizing meeting schedules, writing, filing, ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies, reconciling P-card expenses, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.
Key Responsibilities
- Provides assistance with planning of executive presentations and special events as required
- Controls, reviews, and monitors all local invoices through InvoiceWorks and distributes as necessary
- Investigates and escalates office technology issues, including phone and copier machines
- Tracks and ensures employees complete onboarding tasks, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
- Assists in station event planning, coordination, and execution (e.g., Do Team, lunch meetings, holiday parties, recognition events)
- Handles payroll processing in Workbrain for management and care staff
- Processes termination letters and coordinates local communications and response
- Manages employee parking, including permitting and assignments, as required
- Assists with timekeeping functions, data entry, data verification, reconciliations, and recording
- Maintains employee records, as needed
- Maintains Station meeting schedules, including monthly emergency response
- Accesses and manages various periodic reports, including performance, audit, cost, employee engagement, and recognition, etc.
- Updates required manuals, files, and maintains all safety-related items
- Serves as backup for various payroll functions
- Manages records for OSHA, safety, etc. (301's, weekly and annual)
- Assists with budget preparation and reconciliation, including monthly closeout of landing fees
- Supports auditing activities as required
- Tracks and verifies incentive funds earned
- Liaises with CRE/Offices and vendors to follow local programs, as applicable
- Leads/coordinates work with other care staff, as applicable
- Performs other duties as required
Requirements for Success
To be successful in this role, you will need:
- Minimum Qualifications: Bachelor's Degree and past office/administrative experience
- Preferred Qualifications: N/A
- Skills, Licenses, and Certifications: Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc. Knowledge of policies, procedures, and corporate design. Ability to focus on work, be detail-oriented, and meet deadlines. Ability to work in a high-speed environment and handle multiple tasks. Ability to be self-motivated with strong organizational skills. Ability to understand concepts and functionality of specific software and programs
What You'll Get
At blithequark, we offer a comprehensive range of benefits, including:
- Health Benefits: Access to health, dental, prescription, and vision benefits to help you stay well. Plus, virtual doctor visits, flexible spending accounts, and more
- Wellness Programs: Our wellness programs provide you with the tools, resources, and support you need to be your best self
- 401(k) Program: Available upon enrollment, and depending on the workgroup, employer contributions to your 401(k) program are available after one year
- Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance, and discounts on hotels, cars, cruises, and more
Diversity and Inclusion at blithequark
At blithequark, we believe that inclusion and diversity are the foundation of a powerful workforce. Our 20+ Employee Business Resource Groups are focused on connecting our employees to our customers, suppliers, communities, and shareholders, helping employees reach their full potential and creating an inclusive workplace to address and exceed the needs of our diverse world.
Conclusion
Are you ready to feel a huge sense of pride and fulfillment as you do your part to keep the largest airline in the world running smoothly? Feel free to be yourself at blithequark. Join our team today and take the first step towards an exciting and rewarding career. Apply now to become a part of the blithequark family and start your journey to success!
How to Apply
To apply for this exciting opportunity, please click on the link below to register as a candidate and submit your application. We look forward to hearing from you!
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