Community Mainstreaming is dedicated to supporting individuals with developmental disabilities in leading fulfilling lives. The Administrative Assistant plays a vital role in operational management, collaborating with supervisors to enhance internal systems and ensure compliance with organizational standards.
Responsibilities
- Assist with enrolling new participants in software systems, ensuring all documentation is completed and processed accurately
- Update and maintain accurate participant records in the system
- Coordinate with program teams to ensure smooth transitions for new enrollees
- Create, type, photocopy, collate, edit documents and presentations, and perform other clerical functions
- Arrange meeting dates and locations, notify participants, track attendance, and prepare meeting materials
- Review and manage CHOICES profiles
- Conduct regular reviews of program records to ensure compliance with regulatory standards
- Maintain a detailed log of compliance findings and ensure corrective actions/documents are tracked, implemented, and uploaded to eVero
- Collaborate with relevant departments to address any discrepancies or issues identified during the review process
- Manage and report on tracking system data for evaluations, training, and service notes
- Actively participate in and record minutes for department meetings
- Perform all other duties as requested by the supervisor
Skills
- High school diploma or equivalent required; associate degree or higher preferred
- Previous experience in administrative support or data management is advantageous
- Strong attention to detail and ability to handle confidential information
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with data entry and reporting tools
- Excellent communication and interpersonal skills for effective collaboration with staff, families, and external providers
- Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines
Benefits
- Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment.
- Dental Benefits: Employer-paid.
- Vision Plan
- Accident Insurance
- Critical Illness Insurance
- Pet Insurance
- Identity Theft & Fraud Protection
- Legal Services
- 403(B) Retirement Plan: Organization match of up to 5%.
- Life Insurance: Employer sponsored
- Tuition Assistance
- Section 125 Flexible Spending Program
- Additional Voluntary Life Insurance and Long-Term Disability Benefits
- Paid Time Off: Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours.
- Up to 40 hours of personal time per calendar year.
- 10 paid holidays.
Company Overview
Mainstreaming provides flexible, innovative support services to meet the changing needs of individuals with disabilities. It was founded in 1974, and is headquartered in Westbury, New York, USA, with a workforce of 51-200 employees. Its website is https://communitymainstreaming.org.
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