We are seeking an experienced Administrative Virtual Assistant to support a growing law firm with billing management through Clio and direct communication with clients. The firm consists of approximately 15 attorneys, and the VA will play a key role in ensuring timely, accurate billing and maintaining excellent client relations.
If you have a background in legal billing, strong organizational skills, and experience managing communications in a fast-paced professional setting, we’d love to hear from you.
Responsibilities:
• Manage and process billing through Clio Manage (time entries, invoices, payments).
• Coordinate billing details and updates with attorneys and clients.
• Track billable hours and ensure accuracy across multiple matters.
• Follow up on overdue invoices and client payments as needed.
• Maintain organized records of client communications and billing histories.
• Support administrative tasks such as document management and scheduling.
• Communicate professionally via email, phone, and client portals.
Requirements:
• Experience using Clio Manage (billing, timekeeping, or client management).
• Prior experience working as a Virtual Assistant in a legal or professional services environment.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and ability to multitask across several clients.
• Professional, reliable, and proactive work ethic.
• Stable internet connection and remote work setup.
Preferred Qualifications:
• Experience supporting multiple attorneys or a law firm.
• Knowledge of general legal billing procedures and terminology.
• Customer service experience or client-facing role background.
Why Equivity?.
• Comprehensive Benefits: Medical, vision, dental, sick leave, employee discounts, EAP, and expense reimbursements.
• Work Flexibility: Work from home with autonomy and flexibility.
About Equivity:
Equivity provides virtual assistance to clients nationwide, specializing in administrative, marketing, and paralegal support. We work with professionals and firms across diverse industries, offering expert-level support remotely.
Job Type: Part-time
Pay: From $21.00 per hour
Expected hours: 20 – 30 per week
Benefits:
• Dental insurance
• Flexible schedule
• Referral program
• Vision insurance
Application Question(s):
• Have you previously worked as a Virtual Assistant supporting a law firm or legal professionals?
• Do you have experience using Clio Manage (for billing, time tracking, or client management)?
Education:
• Bachelor's (Required)
Experience:
• Virtual Assistant: 3 years (Required)
• managing billing or invoicing for multiple clients: 1 year (Required)
Work Location: Remote
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