The State of Tennessee is seeking an Administrative Services Assistant 2 to support line operations within the Board of Parole. The role involves performing a variety of administrative tasks including budget preparation, grant administration, and personnel administration, while serving as a liaison between the agency and the public.
Responsibilities
- May make recommendations on staff employment, retention, promotion, demotion, and other human resources actions
- Reviews operating budgets to determine the agency's budgetary needs
- Prepares budgets for the agency
- Conducts grant administration and monitoring to ensure compliance with grant requirements
- Monitors the agency's purchase orders to ensure accuracy, completeness, and compliance
- Maintains appropriate records of agency inventory and property
- Serves as a liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation
- Prepares and edits organizational publications for a variety of audiences
- Utilizes appropriate computer programs to accomplish administrative activities
- Coordinates the preparation of routine records and reports to ensure compliance with agency standards
- May train less experienced staff
- May write job plans to ensure performance objectives are established
- May conduct performance evaluations to provide feedback on employee performance
- May supervise sub-professional staff
- Performs human resources administration in one or more of the following areas: employee relations, affirmative action, recruitment, employee development, and training
- May act as the Administrative Services Officer for a small agency, division, or comparable unit
- Plans programs to meet agency objectives
- Performs a variety of general staff administrative duties to support program operations
- Conducts space planning and facility management to ensure environment, health, and safety standards are met
- Coordinates printing services for the agency
- Interprets and enforces existing policies and methods
- Analyzes pertinent policies and procedures to make recommendations for improvements
- Analyzes the organization, economy, efficiency, and quality of agency operations and services to make recommendations for improvements
- Prepares records and reports to meet agency needs
- Reviews records and reports in order to ensure accuracy, completeness, and adherence to standards
- Maintains agency records based on established guidelines
- Communicates project status or other relevant information to supervisors on a regular basis
- Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications
- May make work assignments to staff in order to achieve agency objectives
Skills
- Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full-time professional staff administrative and/or analytic experience
- Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years
- Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis
- One year of professional administrative services experience with the State of Tennessee
- Positions within the Department of Human Services may be required to complete a criminal history disclosure form in a manner approved by the appointing authority
- Agree to release all records involving their criminal history to the appointing authority
- Supply a fingerprint sample prescribed by the TBI based criminal history records check
- Submit to a review of their status on the Department of Health's vulnerable persons registry
- Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD-12) for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card
Company Overview
State government is the largest employer in Tennessee, with approximately 43,500 employees in the three branches of government. It was founded in 1796, and is headquartered in Nashville, Tennessee, USA, with a workforce of 10001+ employees. Its website is https://www.tn.gov/.
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