Ramos Consulting Services, Inc. is a fast-growing engineering and construction management firm based in California, seeking a motivated Administrative Assistant to support Home Office operations. The role involves managing communications, administrative coordination, and internal tracking efforts, providing significant exposure to various business functions.
Responsibilities
- Serve as the primary front desk and Home Office administrative support contact
- Answer, screen, and route incoming phone calls and emails while conducting frequent follow-ups
- Track, follow up on, and collect employee timesheets and required payroll documentation
- Maintain accurate logs and records related to timesheets, compliance, and internal reporting
- Support recruiting efforts, including interview coordination, candidate communication, and onboarding documentation
- Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination
- Provide administrative support related to payroll processing and data tracking
- Assist with fleet management coordination, including vehicle assignments, tracking, and documentation
- Support general office operations, including mail handling, deliveries, and office coordination
- Schedule meetings and coordinate calendars for Home Office staff
- Prepare, format, and distribute internal correspondence and administrative reports
- Maintain organized electronic and physical filing systems
- Order and track office supplies and coordinate office equipment needs
- Support a professional, efficient, and organized Home Office environment while adhering to company policies and procedures
Skills
- 1+ years of experience in an administrative, office support, or coordinator role
- Strong phone presence with the ability to conduct frequent follow-ups and coordination
- Excellent organizational skills with strong attention to detail and follow-through
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Professional demeanor with strong customer service and interpersonal skills
- Interest in learning and growing within recruiting, payroll, operations, or office management
- Ability to work independently while supporting a team-based Home Office environment
- Experience in engineering, construction, or professional services environments is a plus
Benefits
- Coverage related to medical, dental, vision, disability, and life
- Retirement savings
- Paid sick leave
- Paid vacation time
Company Overview
Founded in Los Angeles, CA, Ramos Consulting Services, Inc. It was founded in 2010, and is headquartered in Pasadena, California, USA, with a workforce of 51-200 employees. Its website is http://www.ramoscs.com/.
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