We are a Landscaping Design and Construction Company seeking a proactive, organized, and highly motivated Executive Virtual Assistant to support our senior leadership team. The ideal candidate is a self-starter who thrives in a fast-paced environment, can work independently without constant supervision, and is eager to take on more responsibility over time. If you?re flexible, detail-oriented... and looking to grow into a larger role, this position offers excellent potential. Bilingual (English and Spanish) is preferred but not required. Key Responsibilities: - Manage and organize executive email inboxes, ensuring prompt responses and prioritizing key communications. - Schedule and coordinate calls, meetings, and appointments, keeping multiple calendars running smoothly. - Serve as the point of contact for internal and external communication, ensuring timely and professional interactions. - Handle various administrative tasks such as document preparation, file organization, and data entry. - Take ownership of assigned tasks, from start to finish, with minimal direction. - Support senior-level executives with daily operations and long-term projects, providing administrative backup as needed. - Assist with team coordination and follow-up on project deliverables. Required Skills: - Proven experience as a Virtual Assistant or in a similar executive administrative role. - Ability to work independently, prioritize tasks, and manage time efficiently. - Strong organizational skills with the ability to handle multiple tasks and meet deadlines. - Excellent communication skills, both written and verbal, in English (Spanish is a plus). - Flexibility to adapt to shifting priorities and a willingness to learn new skills. - Self-starter mentality with a focus on getting things done efficiently. Preferred Skills: - Bilingual (English and Spanish). - Experience with Google Suite (Docs, Sheets, Drive). - Familiarity with Buildertrend and QuickBooks Online (QBO). - Project management experience. - Experience in the construction or landscape industries. Work Hours & Commitment: - This is a remote, part-time or full-time position, with the potential to grow into a larger role. - Flexibility in working hours is essential, with occasional availability required outside standard business hours (Pacific Time). Compensation: - Competitive hourly rate based on experience, with potential for growth as responsibilities increase
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