Executive Virtual Assistant & Event Host - Contract to Hire

We're seeking an experienced, highly organized professional to serve as Executive Assistant to our CEO while managing virtual coordination duties and hosting monthly virtual events. This 10-hour-per-week position focuses on remote administrative support, virtual event hosting, and client-facing responsibilities. The ideal candidate will be reliable, proactive, and comfortable managing multiple priorities in a virtual environment. Virtual Event Hosting: ? On-camera host for evening virtual events Mon-Fri (4:00 pm - 9:00 pm EST events for career women). ? Available for one (1) Saturday morning per month (8:00 am - 12:00 pm EST). Administrative Support: ? Manage CEO's calendar and coordinate daily/weekly schedules. ? Lead virtual team meetings on a weekly basis. ? Provide premium white-glove client service, including: - Personalized communication and support VIP client experience management. - Proactive problem-solving and anticipation of client needs. - High-touch follow-up and relationship maintenance. Event Coordination: ? Plan and execute monthly virtual meetings and webinars. ? Research, vet, and manage relationships with: - Event vendors and suppliers - Virtual Service Providers - Coordinate online logistics - Schedule travel and accommodations Operational Duties: ? Plan and execute hybrid events including: - 3-4 annual in-person events - Monthly virtual meetings/webinars - Coordinate both online and offline logistics ? Develop and maintain efficient systems for digital filing and documentation. ? Handle client communications and follow-ups across all channels. ? Manage CRM tools and email marketing platforms. ? Create invoices and track payments. ? Project management using Asana. ? Negotiate and manage vendor contracts and relationships. ? Create and maintain preferred vendor lists. ? Coordinate high-end catering, venues, and event. experiences. Required Qualifications: ? 3+ years of executive-level support experience. ? Proven experience managing virtual events and providing exceptional client services. ? Excellent organizational and time management skills. ? Strong vendor management and negotiation skills. ? Proficiency in G-Suite, Zoom, Asana (ActiveCampaign CRM experience is a plus). ? High digital literacy and remote work experience. ? Outstanding written and verbal communication skills. ? Must be comfortable hosting on-camera virtual events. ? Ability to work independently and meet deadlines in a remote setting. Key Attributes: ? Client-facing and results-focused. ? Proactive, detail-oriented, and process-driven. ? Exercises discretion and maintains confidentiality. ? Thrives in fast-paced environments. ? Strong problem-solving abilities. ? Excellence in relationship building and maintenance. ? Keen eye for details, quality, and premium service standards. Position Details: ? 10 - 15 hours per week (potential for additional hours). ? Remote work arrangement: - Fully remote with virtual hosting and coordination responsibilities. - Monthly virtual meetings. ? Potential for role expansion. ? Compensation based on experience and qualifications. The ideal candidate will understand the importance of creating exceptional white-glove experiences for our clients while maintaining efficient operational systems. They should be comfortable managing multiple priorities and delivering consistent, high-quality results in a virtual environment and be open to potential growth opportunities as the role evolves. ? Note: No negotiations or agreements will be conducted outside of Upwork.