Administrative/Marketing Assistant

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position: Administrative/Marketing Assistant Location: Nashville Reports to: Local Operations Manager What this job involves: We are looking for a Administrative/Marketing Assistant to join our Brokerage Operations team. In this role, you will have the opportunity to engage in a well-rounded list of contributions for the Nashville Retail team, which will include administrative, financial, mapping, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office. Key Responsibilities Business Operations: Gather market research information to create client deliverables such as market surveys, tour books, proposals, competitive sets, custom demographics and psychographics Track and maintain lease comp data Assist in the preparation of deal documents including Request for Proposals (RFP), Letters of Intent (LOI), renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information Draft Listing Agreements and renewals. Track expiration dates Marketing: Create and edit presentations, pitches, and client deliverables for prospect/client meetings Manage listings on CoStar, LoopNet, and JLL sites (i.e. MarketSphere) Work with design and local vendors to create, order and schedule installation of property signage Execute or coordinate both custom and templated brochures, market surveys, and property flyers Create and track performance for email marketing campaigns for availabilities Assist in planning industry functions, client events and open houses Coordinating projects with mapping specialists as needed Partner with JBS and JLL Graphics teams on custom marketing deliverables Finance: Track and process broker expense reports according to the JLL T&E Policy Set up new vendor suppliers and manage AP vouchers for property marketing expense Administrative: General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed Required Qualifications: 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms Experienced with Adobe Creative Suite Preferred Qualifications: Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development Able to assert discretion & professionalism when given access to confidential & private information Strong proofreading and editing abilities Bilingual with Spanish as a secondary language Location: On-site –Nashville, TN If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com. Apply tot his job