Administrative Assistant, Real Estate

Invesco is one of the world’s leading independent global investment firms, dedicated to rethinking possibilities for their clients. The Administrative Assistant will provide administrative and secretarial support to management teams, manage travel arrangements, and assist with various business needs. Responsibilities Calendaring - booking meetings between team members, or coordinating client visits Booking travel (US & International) and managing any disruptions Expense Reporting - completing business expense reports Office Management - assisting when visitors come into the office, both internal and external Managing catering and restaurant reservations Other general business needs - client database management, committee presentations Backing up current admin with senior leadership schedule & travel May act as an informal resource for Team members with less experience Skills Supports a wide range of activities supporting firm and business unit needs, including administrative support Provides administrative and secretarial support to management teams or product areas Uses business software applications to prepare correspondence, reports, minutes, etc Receives, screens and directs incoming calls, visitors, mail and email Arranges business travel, coordinates meeting arrangements and tracks expenses Calendaring - booking meetings between team members, or coordinating client visits Booking travel (US & International) and managing any disruptions Expense Reporting - completing business expense reports Office Management - assisting when visitors come into the office, both internal and external Managing catering and restaurant reservations Other general business needs - client database management, committee presentations Backing up current admin with senior leadership schedule & travel May act as an informal resource for Team members with less experience History in Administration work is a plus but not required Applies knowledge of how the Team integrates with other Teams to achieve objectives Receives general supervision on new assignments, no supervision on routine tasks Impacts the Team's results through the quality and effectiveness of own work Passion for helping others High-quality work ethic Dedicated to the position and team An excellent communicator, not afraid to ask questions, works to ensure effective coordination of information Excited to learn and move projects forwards Notary a positive Benefits Flexible paid time off Hybrid work schedule 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution Health & wellbeing benefits Parental Leave benefits Employee stock purchase plan Company Overview Invesco Ltd. It was founded in 1981, and is headquartered in New York, New York, USA, with a workforce of 5001-10000 employees. Its website is Company H1B Sponsorship Invesco has a track record of offering H1B sponsorships, with 57 in 2025, 60 in 2024, 54 in 2023, 63 in 2022, 63 in 2021, 67 in 2020. Please note that this does not guarantee sponsorship for this specific role.